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Frequently Asked Questions

English Language Editing

If you would like to see a sample of some of our editing work on previous articles, please contact us and we will be happy to provide you with a sample from a similar subject area. If you choose to use our language editing service, you will also be provided with a sample of your edited article to check before you are asked to make your payment.

We take the issue of plagiarism extremely seriously and we will not rewrite or paraphrase text that has been plagiarized from previously published work. It is your responsibility, as the author, to ensure that all previously published work included in your article has been cited appropriately.

Once you have received your edited file, check through the edits made by the editor, which will be clearly marked using Word’s Track Changes feature. If you agree with the changes, you can "Accept" them using the "Review" tab. Go through any comments that the editor has added and amend the text. If there are any points raised by the editor that you would like to have clarified, please contact us and we will contact the editor on your behalf.

Yes. If you have received comments from reviewers after submitting your article to your chosen journal, we would be happy to edit your reply before you resubmit. Please remember to send the reviewer comments, your responses and the revised manuscript so that the editor can edit your reply appropriately.

Yes. If you were particularly happy with the work on a previous paper, you can request to have the same editor work on your next article (subject to availability). Please select the paper number of your previous article and we will make sure that your new article is assigned to the same editor. If for any reason your chosen editor is unavailable, we will give you the option to choose another editor or wait until the original editor becomes available.

In the unlikely event that you are not satisfied with the editing of your article, we will re-edit your article free of charge. Please contact the helpdesk team, stating why you are not satisfied and giving as much detail as possible. We will then arrange for the article to be checked again until you are completely satisfied with your edited article.

Yes. If there are any points you would like to clarify with the editor after your article has been edited, then please let us know by contacting us. We will contact the editor on your behalf and send you his/her reply.

As a feature of both the AIP Expert Editing and AIP Expert Editing Plus services, we can reduce the length of your article by up to 10% to comply with journal guidelines. Please let us know when you upload your article if you would like the editor to reduce the length of your article.

Yes. After your article has been completed, you can download an Editorial Certificate from our website, by clicking on the Certificate icon in your Past Orders list.

Both packages include a high-level English language edit by subject-matter experts. The editors check spelling, grammar, punctuation, style and readability, as well as consistency of content. They ensure that your article complies with journal guidelines if you have a target journal.  



  • AIP Expert Editing – Full language check of your article, 60% discount for re-editing within one year and ability to choose your preferred editor.

  • AIP Expert Editing Plus – In addition to the services offered at the Expert Editing level, you have the option to have your article re-edited free of change within one year and to receive editing help with your reviewer responses, revisions and cover letter.


Please click here for further details on each of the packages.

Once you have uploaded your article to our website, it will be assessed by a member of our team before it is assigned to an editor. If you would like to change your package selection, please contact us immediately and we will arrange this. However, after your article has been assigned to an editor you will not be able to change the package type.

Yes. Please remember to mention your target journal when you upload your article. Our editors will make sure that your article complies with the journal guidelines.

Our goal is to simplify the communication process to reduce the need for direct contact with the editors. To enable this, our helpdesk team is available to support queries between authors and editors, so we suggest that you contact our helpdesk in the first instance. However, we recognize that sometimes direct contact may be useful for complex projects or requests, and we can review this in specific circumstances. Please contact us to discuss your specific requirements.

When you are ready to place your order, you can review the drop-down list of AIP Publishing journals to select a target journal. You can also go directly to our Journal Selector Tool page, where you can enter keywords to help you with your search for appropriate journals. If you do not wish to select a journal, you may leave this field blank and proceed with your order. For further information or help with selecting a target journal, you may visit the AIP Publishing website where you can find impact factors and links to more detailed journal information or you can contact our helpdesk for assistance.

In the unlikely event that you cannot find your subject area listed on our website, please contact us and we will be able to assign your article to the most appropriate editor.

Submission Process

You upload your paper via our online system. Click here to register an account if you do not already have one and log in to upload your paper. When you log in, you will be taken to the "Profile" section. Click on "Current Orders" and "Submit new paper". You will be asked to give some information about the paper and the service you would like to use, as well as to read and agree to our Terms and Conditions. You will be able to upload your paper here.


For additional information, please visit our Services & Pricing page.

The standard turnaround times for our English language editing packages are 2 days, 3 days or 6 days, depending on the urgency of your submission. If you require an expedited delivery date of less than 2 days, please contact us and we will try to accommodate your needs. Please note that the 2-day service will require prepayment to avoid delays and is available only for papers with fewer than 6000 words.


You will receive emails when you submit your paper, to confirm the turnaround time and once your paper is completed and ready to be downloaded. If you wish to change the priority of your paper, please contact us and we will be happy to help. Click here to see full details about our packages.

We edit a full range of content types, including:



  • Journal papers

  • Abstracts

  • Books and book chapters

  • Proceedings and conference papers

  • Theses

  • Curricula vitae


If your content type is not included here, please contact us to discuss it.  


We also cover a full range of academic disciplines: Physical Sciences & EngineeringMedical Sciences • Life Sciences 

Yes, we do edit references, and this is included as part of both of our English language editing service. Please note that your references will count toward the total word count unless you choose to exclude them. References will be edited to comply with the correct format of your chosen journal. For assistance in finding an appropriate journal for your article, please visit our Journal Selector Tool page. However, please note that our editors will not change the actual format of the references, for example, from Harvard to Vancouver style.  


We understand that many authors choose to use reference management software such as Mendeley or Endnote to generate their citations and references. We cannot guarantee that our editors will have the software to be able to edit your references using these programs. In these cases we will not be able to edit the references, as any changes would be overwritten if the citations or references are regenerated later. We recommend that you remove the reference management software before supplying your manuscript for editing if you would like the editor to work on your references.

Please review the instructions for authors for the journal to which you want to submit your manuscript, to ensure you have followed their guidelines exactly.


If you have any questions, please contact us for advice. We are here to help you achieve success in getting published.

It is very common that your target journal may recommend further changes after peer review. We recognize that it can be difficult to interpret and apply these recommendations. With our AIP Expert Editing service, we offer a 60% discount on re-editing your paper to accommodate the reviewers’ recommendations and any changes you have made. We reserve the right to charge for further re-editing if the changes are extensive or have been made to comply with the guidelines of a different target journal. Our Expert Editing Plus service includes free re-edits within one year and help with your reviewer responses.


To submit your paper for a re-edit, please log onto the website. You will be taken to your "Profile" section. Click on "Past Orders" to find the correct paper. You can then click on the "Re-edit" icon to start the re-edit process.


If you have any questions about the process or would like to discuss your situation in more detail, please contact us.

Please note that we do not accept machine-translated documents for language editing. These documents are frequently very difficult to understand and there is a high risk that any changes made could introduce errors into your text. We reserve the right to reject a paper if we suspect that it has been machine-translated. Instead, we recommend that you have your article professionally translated.


We offer a translation service for authors where a professional translator with knowledge of your subject area will work with your original article in the source language and translate it into English. The translated article will then be checked by a native English speaking editor before being returned to you.


Please contact us for further details.

You can visit the Contact Us page for our full contact details.

Translation

We offer high-quality, professional translation services for a wide range of text types and language combinations. Our translators only translate into their native language, meaning your final manuscript will be of the highest quality in terms of language and style.  


Currently, we offer translation services from Chinese, Japanese, French, Spanish, German, Russian and Portuguese into English. Please click here for more information.

Please note that we do not accept machine-translated documents for language editing. These documents are frequently very difficult to understand and there is a high risk that any changes made could introduce errors into your text. We reserve the right to reject a paper if we suspect that it has been machine-translated. Instead, we recommend that you have your article professionally translated. 


We offer a translation service for authors where a professional translator with knowledge of your subject area will work with your original article in the source language and translate it into English. The translated article will then be checked by a native English speaking editor before being returned to you.


Please contact us for further details.

Quality Standards

All of our editors are native English speakers and have up to advanced degree qualifications (up to PhD, BELS or equivalent) in the subjects in their field. We ask you to provide the subject classification of your paper so that we can assign it to an editor who has expertise in that area.


We welcome your feedback on the language editing, too. This helps us to ensure that we maintain our quality standards and provide the highest level of expertise.

We take great pride in providing our customers with consistently high-quality work. Our expert editors are native speakers of English with advanced qualifications in their specific subject areas and training and experience as editors. Many of our editors are also members of professional societies. We test our editors to ensure they work to the highest possible standards.

Yes. All papers and personal information are kept on secure servers and all of our editors are contractually bound by non-disclosure agreements regarding the content of academic papers.


Please click here to read our quality standards.

All our editors can edit in British or U.S. English, depending on your requirements and those of your chosen target journal. If you have a preference for which style to use, please let us know when you upload your paper.

Payment Options

No. The use of these services can help present your research in the best possible way. There is no guarantee that your paper will be accepted for review or publication by a journal. 

You can pay for the service at any point during the editing process using our secure payment options, such as PayPal, bank transfer or Alipay (as a service to authors registered on our Chinese website). Please click here for more information.

We accept payment only in US dollars (USD) or Chinese Yuan ¥ (RMB).

There are no taxes currently added to our prices, but do remember that it is your responsibility to pay for bank charges.

Yes. You can change the billing address displayed on your invoice by editing your profile to include an additional address.

On the pricing page, select "Get quote" under the package you have chosen and a quote will be emailed to you. Please note that prices may be subject to change, and final pricing will be confirmed at the time your order is received. Please also note that prices are quoted exclusive of any discounts or promotional codes. If these are applicable at the time your order is placed, you can include them in the order form.

As soon as your paper has been assessed, you will be able to download a proforma invoice from our website by clicking on the invoice icon next to your article. You can change the billing address displayed on your invoice by clicking on "Edit billing info" to include, for example, an additional address. Once payment for your paper has been made, your final invoice will show the date your payment was received and a PayPal payment reference number, if you paid via PayPal.